Accounting Specialist

  • Location: Pittsburgh, Pennsylvania
  • Type: Direct Hire
  • Job #646
  • Salary: $55,000

USA Staffing Solutions is a technology-driven company with a passion for helping people. We use speed, technology, and grit to connect quality candidates to quality companies. 

Job Type: Permanent Hire
Pay: $55,000-$65,0000
Location: Pittsburgh, PA 

We are seeking a highly skilled and detail-oriented Construction Accounts Payable Specialist / Billing Associate to join our team. As the Construction Accounts Payable Specialist, you will play a pivotal role in our financial operations, ensuring accurate and timely processing of invoices and payments while taking ownership of our union reporting. Additionally, the Billing Associate will be responsible for handling billing processes with precision and efficiency.

Responsibilities

  1. Point person for Invoice Automation (paperless accounts payable system)

    1. Review invoice for correct electronic capture 

    2. Route invoices to appropriate personnel

    3. Investigate errors 

    4. Import accounts payable files into ComputerEase ERP 

    5. Export accounts payable files to Invoice Automation platform

    6. Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted

  2. Management of bank credit card program

    1. Issue credit cards to personnel, including obtaining signed agreement

    2. Increase/decrease balances based on appropriate approval

    3. Confirm credit card purchases are entered into ExpenseEase on a weekly basis

    4. Balance back to the general ledger

    5. Monitor for inappropriate purchases

  3. Maintain vendor master files

    1. Entering new vendors into the system

    2. Completing credit applications for new vendors

    3. Obtaining and filing certificates of insurance and W-9s

  4. Point person for local unions in PA, OH, MD 

    1. Prepare monthly union reporting, including target funds, based on reports from ComputerEase

    2. Update rate tables within ComputerEase

    3. Maintaining files for local union agreements

    4. Pull relevant information to comply with union audits

    5. Balance reporting back to the general ledger

  5. Process outgoing payments in compliance with financial policies and procedures

    1. prepare and perform check runs

    2. prepare and process electronic transfers and payments

  6. Additional accounts payable tasks

    1. Assist with monthly sales and use tax reporting

    2. research and resolve invoice discrepancies and issues

    3. correspond with vendors and respond to inquiries

    4. assist with month end closing

    5. provide supporting documentation for annual review 

    6. track expenses and process expense reports

    7. Understands compliance issues around accounts payable processes (W-9, sales & use tax, etc.)

  7. Billing Associate tasks

    1. Cross train with our current billing specialist to provide support during high volume time periods.

    2. Generate accurate and timely client invoices based on project milestones and contractual agreements.

    3. Review billing documents for completeness, accuracy, and compliance with client requirements.

    4. Coordinate with project managers and clients to resolve billing discrepancies or issues.

    5. Maintain organized billing records and documentation for audits and client inquiries.

    6. Provide support in reconciling billing and payment discrepancies.

    7. Collaborate with the accounts receivable team to ensure the smooth flow of financial transactions.

    8. Assist in month-end and year-end financial close processes.

Requirements

  • Proven working experience in accounts payable, specifically in the construction and service industry.

  • Strong understanding of basic bookkeeping, accounting payable principles, and construction accounting (AIA G702 and G703).

  • Proficiency in calculating, posting, and managing accounting figures and financial records.

  • Exceptional data entry skills and a keen eye for numbers.

  • Hands-on experience with spreadsheets (knowledge of vlookups and pivot tables is a plus) and proprietary software (experience with ComputerEase is a plus).

  • Proficiency in MS Office (knowledge of SharePoint and Teams is a plus).

  • High degree of accuracy and attention to detail.

  • Excellent organizational, verbal, and written communication skills.

  • Ability to maintain confidentiality and work collaboratively within a team.

  • Proven ability to meet deadlines and strong problem-solving skills.

  • 2+ years of accounts payable and/or general construction accounting experience.  Billing experience a plus. 

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