Job Type: Contract-to-hire
Location: Pittsburgh (on-site)
Salary Range: $40,000-$45,000 annually
Our client is a full service event management and production company who is seeking an Accounting Clerk to join their administrative team in a contract-to-hire capacity. This position will report to the Controller and assist with day-to-day finance operations and company support.
A successful candidate in this role will have excellent time management skills, experience working with QuickBooks and accounting software, a firm understanding of accounting basics, and be able to communicate effectively as part of a team. This role is available immediately and requires reporting to the office, located on the Northside, regularly. The salary for this position begins at $40,000 and may be adjusted based on candidate qualifications.
Essential Duties and Responsibilities:
- Review and verify invoices for accuracy
- Enter and upload invoices into the accounting system, ensuring appropriate classification
- Prepare and process checks for payment
- Ensure timely payments to vendors and maintain good relationships with them
- Handle payment inquiries and resolve discrepancies, escalating to upper management as appropriate
- Issue client invoices and monitor for payment, following up as needed
- Set up client accounts in the accounting software
- Monitor the Accounts Receivable inbox for quotes to be converted to invoice, converting quotes into invoices once received (including proper classification and class structure)
- Issue invoices to clients
- Follow up on outstanding client invoices, including making collection calls and emails, escalating issues to upper management as appropriate
- Maintain accurate and organized records of all accounts payable transactions
- Run ad hoc reports as needed
- Collaborate with other departments on financial matters, including operations and Human Resources
- Support the accounting team with additional tasks as needed
Competencies:
- Verbal and Written Communication
- Organization
- Analytical Skills
- Sense of Urgency
- Time Management
- Attention to Detail
- Problem-Solving Skills
- Collaboration and Teamwork
Education, Certification(s), and/or License(s) Required:
- Associate’s degree in Accounting, Finance or related field
- In accordance with certain company requirements, Child Protection Clearances may be required
Other Requirements:
- One (1) to three (3) years of experience in Accounts Payable/Receivable, bookkeeping, or related experience
- Familiarity with accounting software, preferably QuickBooks
- Proficiency in Microsoft Office Suite, Google Workspace
- Must be able to legally work for this company in the United States